Job Summary

This role for a procurement specialist focuses on end to end procure to pay activities that ensure accurate purchasing timely invoice processing and cost optimization for the organization. The specialist uses strong skills in MS Excel and MS Office to analyze data prepare reports and support process improvements while collaborating with stakeholders and suppliers in English for smooth day to day operations.

Responsibilities

• Manage end to end procure to pay activities by processing purchase requisitions and purchase orders accurately to support continuous supply of goods and services for business operations
• Coordinate with internal stakeholders to clarify requirements and specifications so that purchase orders reflect correct quantities timing and commercial terms for optimal business outcomes
• Monitor order status delivery schedules and invoice matching to resolve discrepancies quickly and ensure on time payments that sustain strong supplier relationships and reliable supply continuity
• Maintain procurement data in MS Excel by updating purchase order trackers savings logs and exception reports to provide clear visibility of spend patterns and compliance performance
• Prepare structured procurement reports and dashboards using MS Office tools to present insight on supplier performance cycle times and cost saving opportunities for decision makers
• Conduct basic spend analysis in MS Excel by organizing data validating entries and highlighting trends that support category strategies and sourcing initiatives
• Support standardization of procurement templates and documentation using MS Office to promote consistency transparency and adherence to internal policies and external regulations
• Ensure accurate three way matching of purchase orders goods receipts and invoices within the procure to pay workflow to minimize errors rework and payment delays
• Respond to supplier queries on order status and payment details in clear English communication while maintaining professional relationships and supporting trust and reliability
• Follow defined procurement policies approval matrices and compliance guidelines to reduce operational risk and align transactions with company governance and audit expectations
• Contribute to continuous improvement by documenting process issues proposing practical solutions and assisting with implementation of enhancements that streamline procure to pay efficiency
• Collaborate with finance and other functions to reconcile open items and aging payables so that financial records remain accurate and reflect timely procurement activity
• Support training and knowledge sharing within the team by maintaining simple guides and checklists that help colleagues execute procure to pay tasks consistently and efficiently

Qualifications

• 1-3 years experience in Procurement
• Demonstrate strong proficiency in MS Excel including use of formulas sorting filtering and data validation that supports accurate procurement reporting and analysis
• Apply solid working knowledge of MS Office applications for creating clear procurement documentation presentations and communication that improve stakeholder understanding
• Bring practical hands on experience in procure to pay processes within procurement operations including requisition creation purchase order management and invoice processing
• Exhibit clear language skills in English for reading writing and speaking to interact effectively with suppliers stakeholders and team members across the organization
• Show familiarity with basic procurement concepts such as sourcing purchase agreements and payment terms which supports effective execution of day to day transactional activities
• Display attention to detail and data accuracy in all procurement entries and documents to reduce errors and support reliable audit trails for financial and compliance reviews
• Leverage analytical thinking when reviewing procurement data to identify anomalies potential savings and process gaps that contribute to continuous improvement initiatives